GENERAL OVERALL

These terms and conditions may be subject to change at any time, with or without notification by George Begg Festival, (George Begg Festival 2023 and GBF23). You must agree to these terms and conditions to purchase tickets to George Begg Festival or any affiliate event.

Terms and conditions for the purchase of tickets will be available at the time of purchase through the designated sales agent(s). If, in the event their terms and conditions conflict or contradict these terms and conditions, or make no specification on a matter, these terms and conditions will be considered superior and will apply.

 

TICKETING

By purchasing tickets for George Begg Festival you are agreeing to abide by these terms and conditions, including conditions of entry. These terms and conditions apply in full to all areas of the George Begg Festival being the festival, carpark and race areas and onsite camp grounds. Violating these conditions of entry may result in denial of entry, immediate ejection, or referral to New Zealand police if deemed appropriate.

If you are denied entry or ejected because you have not adhered to these terms and conditions, no refund will be provided.

All attendees on-site must have a valid form of admittance, which must constitute one of the following forms (but not limited to)

• Valid attendee wristband accreditation once on-site
• Valid authorised GBF accreditation

Wristbands and other forms of accreditation on-site are designed to be secure and non-removable (without destroying the wristband). Any attempts by attendees to manipulate or interfere with their wristbands will be construed as an attempt to contravene these conditions of entry, and may result in denial of entry, or immediate ejection.

In cases where (at the discretion of George Begg Festival management) there is a valid reason resulting in the wristband being damaged or removed, the right is reserved to charge for a replacement wristband.

Those believed to be attempting to contravene these regulations, or believed to be assisting others in breaking these conditions of entry (including admittance of those without valid tickets or wristbands) will be denied access to or immediately removed from the site, and referred to the New Zealand Police if required.

There are no refunds, credits or exchanges on tickets.

 

PROPERTY AND VENUE

Attempts to damage the property of other attendees, or of George Begg Festival, will result in denial of entry, immediate ejection, or referral to New Zealand Police if deemed appropriate. Additionally, attempts will be made to recover costs if appropriate.

George Begg Festival is an open-air event in a semi-rural and coastal venue. Be prepared for all weather conditions and ensure you bring some warm and wet weather clothing. Entry is at the attendee’s own risk and attendees assume that there may be risks inherent in admission to the venue. George Begg Festival will not be held responsible in the event of any injury, loss or damage sustained entering the venue, including damage to private vehicles brought on-site or any adjacent car-parking facilities.

 

COMPETITIONS

The terms and conditions of any competitions or giveaways associated with the George Begg Festival are subject to standard Transport World terms and conditions. Entrants must be aged 18 years or older, and must submit only one entry per competition, unless otherwise explicitly specified. Competition winners will be selected at random by the Transport World team, unless otherwise specified. Transport World is not liable for providing the winner of the prize with transportation or travel, to or from Invercargill, in order to redeem any prize. Prizes cannot be exchanged for cash or similar. All prizes are strictly non-transferable. By entering any competition, you agree to the terms and conditions. If you don't agree with them, please don't enter. Until a prize is awarded, Transport World can cancel or change the competition or any of its associated terms and conditions at any time for any reason. Changes will take effect when they are posted in the terms and conditions. Transport World has the final say on the competition and its associated terms and conditions. We need to make sure our competitions are all above board, so, unfortunately, you're not allowed to enter if you're connected to Transport World or the competition. This applies to employees of Transport World and the HWR Group. It also applies to these people’s immediate families and flatmates. If the competition is being run through Facebook, Facebook employees are not allowed to enter either. Unless we have stated otherwise, only one competition entry per person. Transport World can disqualify you if we think that you have breached any of the Rules. Transport World won’t be responsible for any loss or damage suffered by you or anyone else in connection with the competition or your use of the prize (if you win). If the competition is being run through Facebook, you agree that they won’t have any responsibility either. Sometimes things don’t go as planned. If Transport World’s competition is derailed for any reason, like infection by computer virus, tampering, unauthorised intervention, fraud, technical failures, we’ll have the right to cancel, postpone or change the competition. You agree that by filling out the competition form, you authorise Transport World to contact you from time to time using the contact details you have provided with information relating to our events, sales and promotions. All Transport World communications can be ‘unsubscribed’ from directly should you at any point not wish to hear from us. Your personal information will be shared with our staff, as necessary, as well as with certain third-party suppliers which support our services. Transport World respects privacy rights under the Privacy Act 2020. That means there are a bunch of rules that we stick to, particularly around collecting your personal information.

 

DIRECTIVES

All attendees on-site must comply with all official directives in the event of emergency evacuations or situations.

All attendees must comply with the directives of George Begg Festival and/or Transport World staff. Failure to do so may result in denial of entry, immediate ejection, or referral to New Zealand Police if deemed appropriate.

 

MEDIA AND PHOTOGRAPHY

By attending these events you are providing perpetual permission to be filmed, photographed or used in any promotional material by George Begg Festival and/or festival partners and/or accredited media attending the event. This includes overhead drone footage. George Begg Festival and Transport World have no obligation to notify you in using such material.

No drones are permitted on-site.

All media must be officially accredited by George Begg Festival. Media must display their accreditation at all times. Media queries and requests are to be directed to the Transport World communications and marketing advisor in the first instance at all times. (Contact Alana Dixon here). Media accreditation must be received one week prior to the festival.

Media are authorised to be inside specified fences, entering via entry points as authorised by George Begg Festival. Media must remain inside specified boundaries at all times. Failure to do so may result in loss of privileges and accreditation.

Non-commercial photography is allowed at George Begg Festival. No unauthorised commercial photography is permitted.

 

INTELLECTUAL PROPERTY

The names ‘George Begg Festival 2023’, ‘George Begg Festival’, ‘GBF’ and ‘GBF23’ are registered trademarks and may not be used unless explicit written consent is provided by Transport World and/or H W Richardson Group Ltd .

Pictures and content contained on our websites and social media are also the property of George Begg Festival and may not be duplicated or used without our written and explicit consent.

 

PERSONAL RESPONSIBILITY

George Begg Festival and Transport World take no responsibility or liability for personal items mislaid, lost or stolen on-site. You must look after your own property with care.

Attendees must conduct and manage themselves in an orderly and lawful manner and shall remain responsible for themselves or the group they are with.  Attendees are responsible for the conduct of employees, contractors, agents, guests and ticket holders and shall ensure none of them behave in any riotous, offensive or disorderly manner (including drunken behaviour) or in such a manner that is likely to cause danger or annoyance to other members of the public or damage the reputation of the Venue (including excessive noise and nuisance to our residential neighbours).

 

SAFETY

No forms of sexual harassment be it verbal or physical, nor any discriminatory act including homophobia, racism, transphobia, sexism or other activity that harms another will be tolerated at the festival.

Participating in dangerous or discriminatory activities including but not limited to, unofficial entry to the race area, crowd surfing or climbing temporary and permanent structures may result in denial of entry, immediate ejection, or referral to New Zealand Police if deemed appropriate.

All children aged 16 and under must be accompanied and closely supervised by an adult at all times, without exception. Due to Motorsport NZ rules, children under 16 years are not permitted in the designated Pit area on Pit Lane.

 

ALCOHOL

Beer and wine are available for purchase from the public bars. No alcohol is permitted to be brought onto the property and there will be bag search’s at the entry gates. The New Zealand Sales and Supply of Alcohol Act 2012 governs sale, supply and consumption of alcoholic beverages. The Act requires that all individuals consuming alcohol do so responsibly while maintaining orderly conduct.

 

SMOKING

Smoking is not permitted on-site, except within the designated smoking area.

 

ASPHALT

Pounding pegs or making holes in any asphalt surface or the use of paint or spray markings of any type on any asphalt surface is prohibited. Offenders will be held liable for all damages and may be ejected. George Begg Festival requests anyone refueling in the paddock use a drip pan to catch spilled fuel. Any fuel spills on pit road must be immediately diluted. If you must temporarily jack a vehicle on asphalt, you must have metal or wood under the jack and jack stands, without exception. Violators are subject to a fee per damaged/marked area.

 

ON-SITE CAMPING

On-site camping is available to those in Certified Self-Contained Campers, with valid multi-day passes, only. On-site camping is allowed in the designated motorhome area at the Venue only. For detailed information see the Motorhome section on the George Begg Festival website.

 

DISPOSAL OF WASTE FLUID AND ENVIRONMENTAL DEBRIS

Use of the waste drums is mandatory for used oil, antifreeze, brake fluid, and other polluting material. Spillage will not be tolerated and may result in ejection from the facility. Participants must remove all used tyres, batteries and unwanted parts. Environmental debris left behind will result in fines to the Renter or Competitor.

 

GARAGES

Pit Lane garages during the George Begg Festival are either marquees or allocated spaces on the Pit Lane area. Vehicles must be parked in designated areas only. Any fuel storage must comply with Motorsport NZ fuel regulations. Competitors take full responsibility for securing their Pit Lane area at all times. George Begg Festival is not liable for damage or loss sustained in these areas.

 

QUIET HOURS

Some attendees will be staying on-site throughout the duration of the George Begg Festival, in the motorhome-designated camping area. Race engines must not be started during quiet hours.

 

PARKING AREAS

All attendees, spectators, competitors, crew, vendors and guests must obey all ‘No Parking’ signage at all times. No gates, garage doors or roadways may be blocked at any time. George Begg Festival reserves the right to ask any vehicle owner in violation of these terms to move their vehicle immediately, or it may be towed at the owner’s expense. Competitors and crew will enter the Venue via designated entry points only. Spectators, guests and vendors must also enter the Venue via designated entry points only.

 

PIT LANES

Only Participants and Crew are allowed to enter Pit Lane. Minors (under 16) are restricted from entering Pit Lane or Pit Lane area, unless they are a certified competitor in their racing vehicle or during scheduled Spectator events on Pit Lane. Refueling on Pit Lane is only permitted during scheduled racing events. Painting or writing on pit lane and pit wall is prohibited. Speed limit in Pit Lane is 40km/h at all times.

 

RIGHT OF WAY

Drivers of any non-racing vehicle will give way to any Race Vehicle at all times while on-site at the Venue. Due to the constraints of safety equipment and vehicle design, drivers of racing vehicles may have limited visibility or mobility while operating their vehicle. Operators of racing vehicles must still obey posted speed limits and any other traffic control devices to include instructions from Event Staff or Security Personnel.

 

SPEED LIMITS

All attendees must abide by posted speed limits at all times.

 

TRAILER PARKING

Trailer parking is in the designated area only. Please refer to the site map. No trailers are permitted elsewhere unless otherwise instructed by event staff.

 

MOTORSPORT

Warning: Motorsport can be dangerous.  Despite the organisers taking all reasonable precautions, unavoidable incidents can happen.  In respect of this you are present at your own risk.

The safety of spectators, drivers and officials is of prime importance to us.  Major race incidents may delay the programme and take some time to restore the circuit to racing condition notwithstanding the experience of our response teams.  We apologise in advance for any delay.

Where there are earthworks being undertaken, please stay away from the restricted areas.

Spectators must remain behind the fencing at all times.

Alcohol of any description must not be taken across the circuit from the outfield or vice versa.

Spectators must follow instructions from Officials of the Meeting at all times.

 

SPECIFIC CONDITIONS OF ENTRY

George Begg Festival will not permit the entry of attendees who break the following conditions of entry, and will eject those who break these rules at their discretion without warning, with no refunds provided. Items deemed to be in violation of these conditions of entry will be confiscated and not returned.

These conditions of entry are:

• No anti-social or threatening behaviour to other festival attendees or staff, or behaviour deemed to be in violation of the intent of these terms and conditions
• No misrepresentation as a member of staff or security, or attempt to enter restricted areas
• No construction or attempts to construct any form of fire, bonfire or naked flame
• No animals, with the exception of approved support animals (vision or hearing assistance dogs).
• No use of illicit drugs or illegal substances.
• No attempt to bring into the venue any of the following items (but not limited to):
• Alcohol
• Illicit substances
• Fireworks
• Weapons
• Gang patches or gang-affiliated clothing
• Lasers
• Material to construct fires or weapons
• Other dangerous items
• Bicycles, roller blades, skates, skateboards, scooters or similar
• Strictly no aerial drones will be allowed on the festival site.

All attendees agree, upon purchase of tickets to the festival, to consent to search by George Begg Festival and/or Transport World staff, should they have reason to believe attendees are in possession of items not allowed on-site: including, but not limited to, the items as listed above.

 

COVID-19

All attendees acknowledge that, as at the time of ticket purchase, there is a respiratory illness outbreak caused by a novel coronavirus (COVID-19) that is impacting various regions globally. The attendees agree that where it is impossible or unreasonably impractical for the event to take place due to any cause or event in connection with the COVID-19 pandemic that is not reasonably within the control of the organisers then the festival will be cancelled or postponed and the organisers and attendee shall have no further liability to each other.

If the festival is unable to take place on the advertised dates due to government regulations regarding COVID-19, the festival will be postponed to the next available George Begg Festival dates (held biennially). No refunds will be given. Please ensure you are able to attend the show date, and delay date, prior to purchasing as there are no refunds, unless required by law, if the festival is rescheduled due to COVID-19 regulations.

At the time of purchasing an entry ticket to the festival the attendee understands that they must agree to any conditions of entry imposed by the government at any time up to and including the festival to control the spread of COVID-19. Failure to meet of any COVID-19 government regulation will result in denied entry with no refund given to the attendee by the organisers.